LEGAL NOTICE & PRIVACY POLICY

Last updated: 30 October 2025

1. Legal Information

Organisation name: CBS United Nations
Legal form: Student organisation at Copenhagen Business School (CBS)
Address:
CBS United Nations
Copenhagen Business School – Solbjerg Plads 3
2000 Frederiksberg, Denmark

Email: info@cbsun.dk
CVR number: 44289180
President / Responsible person: Daniel Henke

Governing law:
This website and its contents are governed by the laws of the Kingdom of Denmark.
Any disputes arising from the use of this website are subject to the exclusive jurisdiction of the Danish courts.

2. Purpose of the Website

This website provides information about CBS United Nations, including its activities, events, partnerships, and membership opportunities related to Model United Nations (MUN) and international relations.

CBS United Nations is an independent student organisation at Copenhagen Business School (CBS).

We are not affiliated with, endorsed by, or impersonating the United Nations or any of its bodies. All use of the name “United Nations” is purely for educational and simulation purposes within the context of Model UN activities and other educational events.

3. Disclaimer

CBS United Nations aims to provide accurate and up-to-date information on this website. However, we cannot guarantee that all information is complete or free from errors.
CBS United Nations accepts no liability for any loss or damage resulting from reliance on the content of this site.

External links are provided for convenience only. CBS United Nations is not responsible for the content of any linked third-party websites.

4. Privacy Policy

CBS United Nations respects your privacy and processes personal data in accordance with the EU General Data Protection Regulation (GDPR) and the Danish Data Protection Act (Databeskyttelsesloven).

Data Controller

CBS United Nations
Copenhagen Business School – Solbjerg Plads 3
2000 Frederiksberg, Denmark
Email: info@cbsun.dk
President: Daniel Henke

4.1 Data We Collect

We collect and process personal data only when necessary for our legitimate activities, including:

• Membership applications (name, email, study details, motivation)

• Event registrations (name, email, participation information)

• Communication via email or contact forms

• Photos or videos from events (with consent)

• Website analytics (through Google services, anonymised where possible)

4.2 Purpose of Processing

Your personal data is used to:

• Manage membership and communication

• Organise events, projects, and delegations

• Share updates, newsletters, and invitations

• Document and promote CBS United Nations activities

• Improve website performance and user experience

4.3 Legal Basis

CBS United Nations processes data on the following legal grounds:

• Article 6(1)(a) GDPR – Consent (e.g. newsletters, event photos)

• Article 6(1)(b) GDPR – Contractual necessity (e.g. membership, event participation)

• Article 6(1)(f) GDPR – Legitimate interest (e.g. internal operations, organisational communication)

4.4 Data Retention

Personal data is retained only as long as necessary for the purposes stated or to meet legal obligations.
Membership and event data are generally deleted within 12 months after the individual’s involvement ends.

4.5 Data Sharing

We do not sell or share personal data with third parties except:

• Copenhagen Business School (CBS), where cooperation requires it

• Trusted service providers (e.g. Google Workspace, Google Forms) under GDPR-compliant agreements

4.6 Your Rights

Under GDPR, you have the right to:

• Access your personal data

• Request correction or deletion

• Withdraw consent at any time

• Object to certain processing activities

• File a complaint with the Danish Data Protection Agency (Datatilsynet)
  Website: www.datatilsynet.dk
  
  

To exercise your rights, contact us at info@cbsun.dk. 

5. Cookies

Our website is hosted on Google Sites, which uses a standard cookie banner provided by Google.
Cookies are small files that help improve functionality and collect anonymous usage data.

We use cookies for:

• Essential site functions

• Anonymous analytics and usage statistics (via Google Analytics, if enabled)

You can manage or disable cookies through your browser settings or the cookie banner on this site.

Learn more about Google’s cookie use here:
https://policies.google.com/technologies/cookies 

6. Data Security

CBS United Nations takes appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, or misuse.
Access is restricted to board members who need the information for legitimate purposes.

7. Policy Updates

This Legal Notice & Privacy Policy may be updated periodically to reflect changes in our operations or applicable laws.
The latest version will always be available on this page.

8. Contact

For any questions or concerns regarding this policy, please contact:

CBS United Nations
Copenhagen Business School – Solbjerg Plads 3
2000 Frederiksberg, Denmark
info@cbsun.dk